Why a proper size form matters
When you are ordering for a school, office, club or event, sizes can go wrong very quickly if people just guess. A proper size form gives us clear numbers for each person or group, so the order can be planned with less back and forth. That is especially useful for embroidered golf shirts, printed tees, caps and uniform packs where the wrong size means extra handling and delays.
It also helps if your team is spread across Durban North, Umhlanga, Westville, Pinetown or Ballito. One manager can collect the figures locally, then send them through once everything has been checked. We can work from a spreadsheet, a typed list or a simple form from your side, as long as the sizes are easy to read and grouped properly.
What to include on the form
Keep the form simple, but make sure it covers the details we need to match each garment or promo item correctly. If the order includes both men’s and ladies fits, or youth and adult sizes, separate them clearly. That way the print room and embroidery team can sort the order without guessing.
- Name or staff number where needed
- Garment type, for example golf shirt, cap or jacket
- Size required, such as S, M, L, XL or specific waist and chest measurements
- Quantity per size
- Any notes on fit, like regular, slim or generous
- School grade, team name or department if the order is split by group
If you are ordering uniforms for a coastal site in La Lucia or Mount Edgecombe, it can help to note whether the item will be worn outdoors often. That gives us context when advising on fabric type and print method. Small detail, but it saves a lot of later sorting.
How to collect sizes from a group
The easiest method is to hand out one form per person and ask them to fill it in themselves. For staff and learners, this keeps things fair and reduces mistakes from someone else choosing the wrong size on their behalf. If you are ordering in bulk, nominate one person to collect and check every form before sending it through.
For larger groups, use these steps:
- Set a deadline for returns so the order does not stall
- Ask people to use the same sizing chart, not their own guesses
- Check for missing entries before compiling the final count
- Separate men’s, ladies and youth sizes on the summary sheet
- Keep one copy for your records in case someone changes size later
If the order is for a school or sports club in Hillcrest, Westville or Pinetown, it helps to ask for extra stock in the most common sizes. That gives you a little breathing room for late changes, swaps or new members.
Make the form easy to read
Clear handwriting and neat layout matter more than fancy design. A simple table works best, with one column for names and another for sizes. Leave enough space for people to write legibly and avoid crowding several details into one line. The cleaner the form, the easier it is for us to process the order without confusion.
You can also use colour coding if the order is split across departments, classes or teams. For example, one colour for staff wear, another for learner items and another for club kit. This makes checking faster when the final form lands with us for embroidery or print. It sounds basic, but it saves time and its worth doing properly.
When to add measurements instead of standard sizes
Standard sizes are fine for most golf shirts, caps and casual uniform items. But if the order includes fitted garments, workwear or items that need a more exact fit, add measurements as well. Chest, waist, sleeve length and garment length can help where a standard S, M or L may not be enough.
Measurements are also useful when ordering for mixed body shapes, or when you want to avoid returns after delivery. If your team works near the coast in Durban North or Ballito, a slightly looser fit may be better for comfort in warmer weather. For industrial or site wear, exact measurements help with safety and movement too.
- Use a cloth tape measure, not a rigid ruler
- Measure over light clothing where possible
- Check each number twice before entering it
- Round to the nearest whole centimetre
How to send the completed form with your enquiry
Once the form is complete, send it with your enquiry from the contact page so we can review the numbers and confirm the next step. If you already know the garment type, branding method and quantity, include that too. The more complete the order summary, the quicker we can check artwork, plan production and advise on turnaround, including rush orders where needed.
If you are based in eThekwini or placing an order for multiple sites, let us know where the delivery should go and whether the items need packing by department, class or branch. That makes handover easier on your side and keeps the order organised when it arrives. Our team can then match sizes to the right batch before dispatch, with less chance of mix ups.
